As the air gets cooler and the leaves begin to change color, it isn’t hard to tell that fall has arrived. Whether it’s Halloween, Oktoberfest, or a Fall Festival you’re putting together to celebrate the season, it’s gonna take some planning. Stressed out? Not sure where to start? We’ve got you covered.
Put together a team
Hosting something as large as a fall festival will not only take plenty of planning but plenty of help as well.
The quickest way to ease your stress and share the load of planning and orchestrating a fantastic fall festival is to put together a team. Having a group of people, or volunteers, will make this entire process much easier, and significantly more attainable.
Being able to collaborate with others on something like this also allows you to get different opinions. This is perfect because, with something like a fall festival, you will be planning for a broad audience.
You wouldn’t want to create an adult atmosphere when there will likely be families and children there. In the same way, you wouldn’t want every aspect of your fall festival to be child-oriented, and you should be sure to include more adult aspects in order to cater to everyone attending.
This is why a team is not only useful for planning and organizing, but for gaining a scope of insight to make sure the event is a great experience for everyone!
Plan the events
Now that you have your team, it’s time to get down to business.
What events will you have going on at your festival? Will, there be catered food and drinks, or will you have vendors? Will there be carnival rides and a bouncy house? Bars and beer on tap?
There are endless possibilities with a fall festival of any kind, and this will work to your benefit if you take advantage of it.
If your event is based around Halloween, it might be a good idea to hold a pumpkin pie contest where locals who enjoy cooking can bring their homemade baked goods to share. This is something that attendees of any age can enjoy.
Another great idea for a Halloween focused event is pumpkin carving, or simply selling pumpkins! Everyone loves to celebrate the season with pumpkin carving and it’s a fun activity for all.
If your festival is an Oktoberfest, you can host all the traditional events like live performers and invite guests to dress the part.
A time and place
Now that you know what you want to do at your fall festival, it’s time to decide, where and when?
You need the perfect location to ensure there is space to hold all the exciting things you have planned for your festival. Large, open fields are usually the best places for events like these with extensive space.
You also need to figure out the day and time of your festival and be sure you do it sooner rather than later. Fall is a popular season for large gatherings and events, and yours likely won’t be the only one coming up.
This means you should book your location as soon as possible so you can get the exact date and time you’re looking for. Especially if your festival is a multi-day event.
It’s a good idea to have a few dates and times in mind, just in case your preferred one doesn’t work out. This allows you some wiggle room that you won’t be sorry you accounted for.
Keep in mind that the weather can be unpredictable, and if you choose an outdoor venue, be sure to have a plan B in case of rain. You wouldn’t want to put in all this time and effort just for it to be soiled by weather, would you?
No fall festival is complete without refreshments.
As mentioned earlier, fall favorites like pumpkin pie can be a great addition to your festival, but it doesn’t have to stop there.
There are many different foods, desserts, and drinks that will set the perfect mood for your event, and create the optimal fall atmosphere!
This can be anything from hot chocolate to beer when it comes to drinks. Think about all those drinks that you associate with a cool, fall day. Apple cider and basically cinnamon-flavored anything is bound to be a success.
Now for the food, you could even go for apple pie or Thanksgiving favorites like dressing and pot roast. Something warm is a good choice specifically if you’re hosting your fall festival on a cool night in October or November.
Another great treat for guests to grab-and-go is caramel apples or candy apples. These sweet treats are popular for most, and fall is the perfect time to go all out with those.
If you’re looking for the perfect gift bags to finish off your fall festival, look no further.
Perfect Imprints can help you with everything from custom trick or treat bags, to candy boxes and more!
This is something you should take advantage of, especially if your event is annual. It is a great way to end a day or night full of fall fun, and everyone who attended will be sure to remember it this way.
They’ll be looking forward to the next event, and you won’t be sorry you made the extra effort by giving out adorable, memorable gift bags.
If you decide to make custom gift bags, a good thing to keep in mind is making sure that your custom design fits the event. You wouldn’t want a red and green bag with a Christmas tree on it to give at a fall festival.
This doesn’t necessarily mean you have to go with the typical carved pumpkin on the front of your bag, but that’s not a bad idea either.
There are countless ideas, and if you don’t know where to start, feel free to look through our products for some ideas, or reach out to us for help.
You could even create custom invitation designs and flyers with us to get the word out for your fantastic fall festival. So what are you waiting for? The fall fun awaits!